How should Bravo 84th Chemical Battalion document discrepancies found during Phase V?

• A. Record in a discrepancy log, assign corrective actions, monitor progress, and close out once resolved
• B. Record verbally only
• C. File in a separate folder for archival
• D. Ignore minor discrepancies

Answer: (A)

When discrepancies are found during Phase V, you treat them as a formal issue to be managed through a closed-loop process. Start by recording the discrepancy in a formal log with clear details—what happened, where, when, and who found it. Then assign corrective actions, specifying who is responsible and a due date for each action. As work progresses, monitor the status to ensure follow-through, and finally verify that the problem is resolved. Close out the discrepancy only after verification confirms the fix is effective. This approach creates a permanent, auditable record, assigns accountability, and ensures the issue is addressed and prevented from recurring. Relying on verbal notes, archiving without actions, or ignoring discrepancies would fail to provide traceability, responsibility, and safety assurance.